9.3 How to create programs for registrations

INTRODUCTION

 

 

 

CREATE A PROGRAM AND MANAGE MEMBERSHIPS

 

 

• 0:00 – Introduction
• 0:12 – Creating a new program
• 0:59 – Creating Memberships
  
  

 

CREATE AND MANAGE REGISTRATION PRODUCTS

 

 

• 0:00 – Creating new products
• 0:18 – Entering product details
• 0:44 – Saving
  
  

 

CUSTOMIZE REGISTRATION BRANDING

 

 

• 0:00 – Introduction
• 0:05 – Customizable elements
• 0:45 – Saving and form preview
  
  
  

 

CONFIGURE THE REGISTRATION FORM

 

 

• 0:00 – Introduction
• 0:14 – Mandatory pages
• 0:30 – Creating custom pages
• 1:39 – Saving and preview
  
  
  

 

CONFIGURE THE CANDIDATE FORM

 

 

• 0:00 – Introduction
• 0:10 – Mandatory section
• 0:16 – Adding additional fields
• 1:00 – Saving and preview

 

 

FEATURE DESCRIPTION

 

The Registrations section within the Commercial area allows you to create and manage programs and application forms in a structured and effective way. It is the core of the registration system, enabling the creation and management of events and memberships that players can enroll in.

This section is divided into four main areas:

• Programs

• Branding

• Registration Forms

• Applicant Forms

 

Create and Manage Your Programs

To add a new program:

• Go to the Programs section.

• Click the Add button to start creating a new program.

• Fill in the required fields, including:

  • Title: Should be clear and descriptive, e.g., Academy Soccer Program or Pre-Season Training Camp
  • Associated Team: Select the team the program is for
  • Registration Dates: Set opening and closing dates for registration
  • Support Email: Provide a support email for users. This will appear on the registration form
    
    

 

Managing Memberships

In the middle of the screen, you'll find the Membership section, where you can define specific membership packages for the program.

You can configure aspects such as:

• Price: Set the registration fee

• Event Frequency: Indicate if it’s a recurring event and its frequency

• Time Period: Define start and end dates

• Max Participants: Limit how many can join

• Representative Image: Add an image for clearer and more appealing presentation

 

 

Managing Products

In the Products section, you can create and manage items available for purchase by users. This is ideal for one-time purchase items like jerseys, gloves, or shoes.

To add a new product:

• Go to the Products section

• Click the top-right button to add a new item

• Fill in the fields:

  • Title: Product name
  • Description: Brief description of product features
  • Selectable Quantity: Set min/max quantity per order
  • Stock Availability: Indicate available quantity
  • Images: Upload one or more images
  • Price: Set the item’s price

 

 

Once all required information is entered (Memberships and Products), click Save to make the product available for purchase.

At the top of the screen, there’s also a section called Applicant Form, which will be explained in the next videos.

 

Customize Registration Branding

Once the program is created, the next step is customizing the branding of the registration form, to align visually with your club or event’s identity.

Accessing Customization

• Go to the Branding section

• Click Edit to customize graphics and text

Customizable Elements
You can adjust:

• Form Title: Edit the text and its color (defaults to white if none is selected)

• Primary Colour: Main color for buttons/icons

• Registration Link: Customize for brand consistency

• Logo: Upload a logo to appear at the top of the form

• Background Image/Color: Choose a background image or color

• Confirmation Message: Add a custom message displayed after form completion

 

 

After setting everything up, click Save to apply changes.
You can use the generated registration link to preview and share the fully branded form.

 

 

Configuring the Registration Form

After defining the program and customizing branding, the next step is configuring the Registration Form, where users input their personal information.

Form Access and Structure

• Go to the Registration Form section

• Click Edit to begin editing

The form has required and optional/customizable pages.

Required Pages

• Home Registration Page: Mandatory, collects basic user info

• Payment Setup Page: Also mandatory, for payment details

 

Custom Pages You can add extra pages to collect specific information.
Example shown in the video: “Additional Parent Details,” which includes:

• Page title and description

• Custom fields with:

  • Label/Title

  • Answer type (text, dropdown, checkbox, etc.)

  • Specific configurations depending on field type

Each field includes a live preview for clarity.

 

 

Once configured:

• • Click Save to save changes

  • Use Preview to see the full form

 

Customizing the Applicant Form

The Applicant Form section allows for detailed collection and management of participant information. It’s closely tied to registration and essential for data management.

Form Structure

• General Contact Info: Mandatory section for basic data (name, surname, contacts)

• Customizable Additional Fields: Optional section for more specific information

 

Creating and Editing Fields

• Click Add to create a new field

• To edit an existing field, select it from the list

Each field can be configured with:

• Title

• Response type (short text, multiple choice, dropdown, etc.)

• Real-time preview

You can add more fields via the “+” icon and rearrange them using drag & drop.

 

 

Once finished:

• Click Save

• Click Preview for the full form

Users will enter their personal details in the initial section.

 

 

Scrolling down, they’ll choose the program they want to register for. After selecting, the form will show:

• Custom fields for the selected program

• Memberships and products linked to that program, as defined in the setup phase